Employment

Employment & Internships

To apply, please Submit MATERIALS TO JOBS@OPERAMEMPHIS.ORG.
 
PRODUCTION MANAGER  |  Development & Administrative Assistant

 


Organizational Background

Opera Memphis delivers at least four major productions per season, in addition to our nationally recognized “30 Days of Opera” during the month of September. Our company has a strong reputation for attracting world-class performers, directors, and musicians. Since our founding, in 1956, we've staged over 200 productions, including numerous regional premieres and world premieres. In addition, we host year-round educational programming and innovative community-outreach activities. With a budget of approximately $1.8 million, Opera Memphis delivers the experience of opera to over 50,000 children and adults each year.

 


Production Manager/ Production Stage Manager

Posted 6/26/17

Job Summary

The Production Manager is responsible to the General Director for the overall quality of each production and will report directly to the General Director for most duties and Director of Operations for the remaining duties.  She or he will work in close partnership with the Music Director, Marketing Manager, and Venue Director. The Manager will collaborate most directly with the General Director, Music Director, and Director of Operations for the season.

The Production Manager will also serve as Production Stage Manager for the full Opera Memphis season.

The position is designed to provide 3 months off in the summer to allow for freelance activities at other opera companies.  There is some flexibility within this structure for additional freelance activities during the season, if desired.  Insurance benefits continue year-round.


ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Work with designers, co-production partners, rental companies, and staff to develop and execute new production designs and/or adapt existing productions.
  • Oversee procurement of production materials, either by purchase or rental; oversee return of rentals and shipping of production components.
  • Create and manage production budget and expense projections.
  • Negotiate seasonal contracts with production vendors and personnel.
  • Manage rentals of production materials, props, costumes, lights, etc.
  • Identify partners for co-production ventures, and research and negotiate co-production and rental contracts.
  • Oversee creation and distribution of rental packages to opera companies and others interested in renting production elements.
  • Hire and manage production department staff; provide coaching, mentoring, training as needed.
  • Execute contracts with directors and designers.
  • Supervise hiring of other contract and production personnel.
  • Oversee preparation of production payrolls.
  • Work with Education Department in developing and executing production designs for Education projects.
  • Work with Education Department in developing technical training program.
  • Supervise all production staff and contractors including, but not limited to: technical staff, electricians, carpenters, production assistants, wardrobe personnel, props, running crew, and interns.
  • Supervise Costume Shop Manager.
  • Guide all director/design teams through the design process to guarantee the timely completion of all designs. With the input of appropriate technical staff, analyze all designs submitted to determine feasibility of execution within the allotted time, money, and personnel available.
  • In collaboration with the General Director and Director of Operations, develop and administer production calendars and design deadlines for production. Determine load-in and tech schedules. Manage resource calendars for all shared facility spaces. Schedule all design and production meetings. 
  • Coordinate pre-season scenic, prop, and costume construction and oversee the bid process for scenic, prop, and/or costume needs not built in-house. 
  • Oversee technical preparations in coordination with Technical Director, including evaluation of and arrangement for equipment/tool needs and repairs.
  • Oversee and coordinate all productions needs for the Midtown Opera Festival with Lighting, Costume, Scenic, Wigs/Makeup, and Audio Designers, as well as all department heads. 
  • Coordinate load-in and restore of all performance, concert, and rehearsal venues, and serve as primary contact with venue management for all production related issues.
  • Assist with orchestra setup needs for rehearsals and performances, including transfer for equipment and materials between locations.
  • As necessary, support productions with hands-on projects including (but not limited to) special effects, projections, and supertitles, audiovisual needs, assisting with stage work, purchasing, sourcing, and researching materials and techniques. 
  • Coordinate post-season strike and storage needs.
  • Serve as Safety Officer, responsible for the oversight and maintenance of a safe work place in compliance with OSHA, ADA, and Building Fire Codes. He/she is responsible for developing a safety manual and addressing any safety hazards or safety infractions and following up on any hazard reports. The safety officer is also responsible for ensuring that all employees are familiar with the safety manual and Emergency Procedures policy. 
  • Manage truck rental and other equipment/supply transportation needs.
  • Facilitate timely and efficient communication between production departments, including coordination of production meetings.
  • Coordinate, set-up, and execute sound and AV needs for rehearsals and production.
  • Manage and reconcile production budgets for each show.  Assist General Director and Director of Operations in identifying cost savings in labor and/or production elements.
  • Post-mortem the production process.
  • Serve as Production Stage Manager for all productions.
  • Supervise Assistant Stage Managers and production interns/assistants.
  • Create and implement daily rehearsal and performances schedules.
  • Participate in company planning.
  • Other duties related to overall production needs as assigned.

QUALIFICATIONS
  • Undergraduate degree in a related field and/or equivalent experience required.
  • Three or more years of experience in stage management and working in theatre/opera is preferred.
  • Ability to read music.
  • Extensive knowledge of Microsoft Office software. Familiarity with CAD software is a plus.
  • Superior attention to detail and strong ability to manage several different productions simultaneously and with grace under pressure.
  • Responsible, self-motivated, able to work independently with minimal direction/supervision, and able to work as a team.
  • Solid interpersonal skills with the demonstrated ability to develop and maintain productive relationships at all levels of the organization.
  • Passion for opera and/or classical music/arts preferred.
  • Availability to work nights and weekends for rehearsals, performances, and special events.

 

ADDITIONAL POSITION DETAILS

The position has flexibility to be full time seasonal, full time seasonal with part time (or remote) summer work, or full time year round. Salary commensurate with skills and experience. Includes a competitive benefits package. Opera Memphis is an equal opportunity employer.

Interested candidates should send a letter of interest, resume, and references to Director of Operations, Opera Memphis, 6745 Wolf River Parkway, Memphis, TN  38120 or by email to jobs@operamemphis.org. Only applicants who have been selected for an interview will be contacted.

 


Development & Administrative Assistant

Posted 7/5/17

JOB OVERVIEW

The Development and Administrative Assistant performs a full range of administrative support for all departments of Opera Memphis and will report directly to the Director of Development. This staff member is integrally involved in a wide variety of events, activities, ongoing programming and projects, and seasonal production duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Act as a resource for all departments of Opera Memphis and provide a wide range of administrative and support activities throughout the organization.
  • Provide support duties for the company’s General Director. This may include responding to telephone, email, and web-based inquiries, scheduling appointments, prioritizing task lists, and facilitating all appropriate follow-up.
  • Manage database of long-term projects and partnerships.
  • Assist with development efforts including, but not limited to, development research; development projects; corporate funder targeting and cultivation.
  • Organize and track mailings and guest reservations for special activities and donor/funder cultivation events throughout the year.
  • Update records in the customer relations management database, PatronManager. Process donations to the Bookkeeper. Prepare, print, and mail acknowledgement letters.
  • Support box office activities, which may include answering the mainline, taking ticket sales calls, printing, mailing, and exchanging tickets.
  • Proofread letters, reports, proposals, contracts, and other draft written and print materials as needed.
  • Oversee upkeep of office equipment, and ensure that office supplies are ordered as needed.
  • Assist with Board of Trustee meetings; track RSVPs; help prepare and assemble meeting materials; transcribe meeting minutes.
  • Provide staff support at performances and events.
  • Other duties as assigned.
 
QUALIFICATIONS
  • Bachelor’s degree is preferred.
  • Experience working in an office
  • Strong computer database and spreadsheet skills.
  • Good writing and proofreading skills
  • This position requires a dynamic, energetic, strategic, and experienced professional with a broad skill set. The ability to work independently, exercise good judgment, think creatively, and take initiative is all vital to the position. S/he must have a strong customer service orientation and highly developed organizational skills, as well as the ability to function effectively in a hands-on, collaborative environment.
  • Must be extremely reliable with the ability to maintain a high level of confidentiality.
  • Must be able to prioritize and coordinate a diverse workload in a fast-paced work environment.
  • Must be able to prepare and process significant volumes of correspondence, materials, acknowledgements, invitations, and reports with limited assistance.
  • A passion and knowledge of the arts – particularly opera – is a plus.
     
ADDITIONAL POSITION DETAILS

Flexible part-time position (up to 25 hours per week during normal working hours) available. Salary commensurate with experience and qualifications. Opera Memphis is an equal opportunity employer. Interested candidates should send a letter of interest, resume, and references to Director of Operations, Opera Memphis, 6745 Wolf River Parkway, Memphis, TN  38120 or by email to jobs@operamemphis.org. Only applicants who have been selected for an interview will be contacted.